Job Description

About the Role Midi is seeking an experienced and highly organized Executive Assistant to provide high-level administrative and operational support to the Chief Operating Officer and also the General Counsel. This is a critical role for ensuring the efficiency of two offices, supporting a wide range of activities across each leader, from calendaring and travel logistics to legal operations and internal coordination. Location: Please note this role is a hybrid opportunity based out of Palo Alto, CA with required availability to work onsite 3 days per week. Responsibilities: Calendar Management: Coordinate complex and high-volume scheduling for both the GC and COO, including cross-functional and external meetings. Travel Coordination: Arrange travel, including itineraries, accommodations, and ground transportation. Prepare detailed travel briefs and process expense reports. Meeting Preparation, Support, and Operations: Prepare and organize materials and manage logistics for executive meetings, board meetings, speaking engagements, and internal meetings for key leaders. Presentation & Collateral Support: Support the development and refinement of decks and other internal documents. Legal Operations Support: Support contract workflows, including intake, tracking, and execution. Monitor key legal metrics and maintain up-to-date dashboards. Assist in contract lifecycle management (CLM) system implementation and maintenance. Migrate contracts from legacy systems and assist with organizing the company’s IP portfolio. Track deadlines and notices for IP applications and filings. Maintain and update internal legal resources in Notion or similar platforms. Assist in management of board books and board platform. Qualifications - What you will need to succeed: 8+ years of experience as an Executive Assistant, with direct experience supporting senior executives in a fast-paced environment Prior experience in a startup strongly preferred Strong organizational, multitasking, and prioritization skills with a proactive, solutions-oriented mindset in order to meet the needs of two executives High level of discretion in handling confidential and sensitive information Excellent communication skills, both written and verbal, in particular conveying messages on behalf of the executives with finesse Proficiency in G-Suite, Slack, Notion, and tools like Expensify; experience with contract lifecycle management (CLM) tools is a plus Bay Area-based and available to work onsite up to 3 days/week Midi Health is a diverse organization. We encourage applications regardless of color, religion, gender, sexual orientation, gender identity or expression, age, nationality, marital status, disability, and veteran status.This role is not ellgible for sponsorship. Must have authorization to work in the united states now and in the future. Please note that all official communication from Midi Health will come from an @joinmidi.com email address. We will never ask for payment of any kind during the application or hiring process. If you receive any suspicious communication claiming to be from Midi Health, please report it immediately by emailing us at careers@joinmidi.com . Apply for this job * indicates a required field First Name * Last Name * Preferred First Name * Email * Phone * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Education School Select... Degree Select... LinkedIn Profile Are you based in the San Francisco, CA - Bay Area and available to work hybrid and onsite up to 3 days per week? * Select... Do you have experience working in a startup? * Select... Do you have 8+ years of experience supporting C-level executives? * Select... U.S. Standard Demographic Questions We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process. How would you describe your gender identity? (mark all that apply) Select... How would you describe your racial/ethnic background? (mark all that apply) Select... How would you describe your sexual orientation? (mark all that apply) Select... Do you identify as transgender? Select... Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities, including mobility, communication (seeing, hearing, speaking), and learning? Select... Are you a veteran or active member of the United States Armed Forces? Select... Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Midi Health’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Select... 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If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at . How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Select... 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